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2018 Annual Conference Sponsorship & Exhibitor Opportunities
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 Export to Your Calendar 10/18/2018 to 10/21/2018
When: Thursday, October 18, 2018
Where: Hilton Alexandria Mark Center
Alexandria, Virginia 
United States


Online registration is available until: 10/18/2018
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2018 OD Network Annual Conference - OD Emergence: Create the Possibility...

Download the Prospectus PDF

Conference Sponsorship and Exhibitor Opportunities

Extend your brand identity and marketing reach with a strong visible presence at the 2018 OD Network Annual Conference. Take advantage of the opportunity to tie your brand identity not only to OD Network but to the educational aspects of the conference as well. Sponsoring is an excellent way to gain visibility and build brand awareness with the OD community and key opinion leaders.

Sponsors get unique exposure to OD Network members, which allows for greater opportunities to build relationships while accelerating the learning and growth of OD practice. OD Network is pleased to offer a range of sponsorship levels to meet any budget. Each sponsorship package is carefully designed to maximize visibility while providing benefits fairly balanced with the level of investment.

Multiple levels of conference sponsorship opportunities are available. All opportunities are first-come, first-served.


Sponsorship Packages

Platinum Sponsor – $20,000 SOLD OUT

  • Double exhibit table (two 6-foot tables) and preference on booth location
  • Three complimentary full-conference registrations and sponsor level distinction on name badges
  • Company logo displayed in conference promotional materials and signage
  • Company logo on the conference website, with a link to your website
  • Verbal recognition at the Opening Remarks
  • Mobile app advertisement
  • Two mobile app push notifications*
  • Online advertisement on the OD Network website for 6 months*
  • One promotional insert in the attendee bags
  • Two sponsored emails to registered attendees*
  • Option to hold a Sponsor Spotlight Presentation (45-minutes)*
  • One of the following exclusive options:
    • Opening Reception Sponsor: Opportunity to address attendees (2 minutes) and provide logoed item
    • Keynote Sponsor: Opportunity to introduce keynote speaker and place promotional materials in the room
    • Bag Sponsor: Company logo on conference attendee registration bags (bag and artwork must be provided by sponsor and approved by OD Network)

Gold Sponsor – $12,000

  • Double exhibit table (two 6-foot exhibit tables)
  • Two complimentary full-conference registrations and sponsor level distinction on name badges
  • Company logo displayed in conference promotional materials and signage
  • Company logo displayed on the conference website, with a link to your website
  • One mobile app push notification*
  • One promotional insert in the attendee bags
  • One sponsored email to registered attendees*
  • Option to hold a Sponsor Spotlight Presentation (45-minutes)*

Silver Sponsor – $7,000

  • One 6-foot exhibit tableOne promotional insert in the attendee bags
  • Two complimentary full-conference registrations and sponsor level distinction on name badges
  • Company logo displayed in conference promotional materials and signage
  • Company logo displayed on the conference website, with a link to your website
  • One sponsored email to registered attendees*

*Deadlines

  • June 30, 2018: Submit advertisement for OD Network website
  • July 15, 2018: Submit mobile app advertisement
  • August 15, 2018: Submit content for sponsored email
  • September 15, 2018: Submit mobile app push notifications
  • September 30, 2018: Submit sponsor spotlight presentation

Purchase a Sponsorship Package


Additional Sponsor Opportunities

Mobile App Sponsor: $3,500 (1 Available)

Deliver your message directly to attendee’s mobile devices throughout the conference.

  • Recognition on the splash screen and mobile app web page
  • One banner ad in the conference mobile app
  • Recognition as a conference sponsor on the OD Network website, mobile app, and conference signage

Sponsor Spotlight Presentation: $2,500 (Limited Availability)

Position your organization as a thought leader by hosting a 45-minute presentation.

  • Recognition as a conference sponsor on the OD Network website, mobile app, and conference signage

Continental Breakfast Sponsor: $2,000 (2 Available)

Create a positive impression as you help attendees kick the day off right.

  • Opportunity to provide logoed napkins and/or cups
  • Recognition on signage next to the breakfast
  • Recognition as a conference sponsor on the OD Network website and mobile app

Lanyard Sponsor: $2,000 (1 Available)

Expand your visibility as your logo travels with every attendee.

  • Company logo imprinted on each attendee lanyard (sponsoring company is responsible for supplying the lanyards)
  • Recognition as a conference sponsor on the OD Network website, mobile app, and conference signage

Coffee Break Sponsor: $1,500 (2 Available)

Be part of the conversation as attendees recharge and network.

  • Opportunity to provide logoed napkins and/or cups
  • Company logo on signage at the coffee station
  • Recognition as a conference sponsor on the OD Network website and mobile app

Pen Sponsor: $1,000 (1 Available)

Make an unforgettable mark with attendees.

  • Sponsor to provide logoed pens
  • Recognition as a conference sponsor on the OD Network website, mobile app, and conference signage

Notepad Sponsor: $1,000 (1 Available)

Enhance your profile as you help conference attendees remember key points.

Sponsor to provide logoed notepads
Recognition as a conference sponsor on the OD Network website, mobile app, and conference signage

Purchase a Sponsorship Opportunity


Promotional Opportunities

Send a targeted email campaign to conference attendees.

Pre-Conference Email: $1,000

Maximize direct contact by sending custom messages directly to attendee inboxes.

  • OD Network will send the email on the sponsoring company’s behalf. Sponsoring company is responsible for providing the HTML and subject line. Content must be submitted to communication@odnetwork.org by September 1, 2018.

Post-Conference Email: $1,500

Capitalize on the conference buzz by sending custom messages to attendees.

  • OD Network will send the email on the sponsoring company’s behalf. Sponsoring company is responsible for providing the HTML and subject line. Content must be submitted to communication@odnetwork.org by October 15, 2018.

Purchase a Promotional Email Opportunity


Conference Exhibit Opportunities

Network with Your Key Customers

Being a conference exhibitor is an excellent way to reach your target audience face-to-face. The conference is designed to encourage attendees to visit the exhibition hall and the various exhibit booths. Exhibiting will provide the opportunity to demonstrate your products and services directly to our international audience of OD practitioners and thought-leaders.

Schedule

Exhibitor Setup
Thursday, October 18, 1:00–4:30pm

Exhibit Hall Hours

Friday, October 19

  • Breakfast: 7:00am–8:00am
  • AM Break: 9:45am–11:00am
  • Lunch: 12:00pm–1:00pm
  • PM Break: 3:00pm–3:30pm
  • Networking Recption: 5:00pm–6:30pm

Saturday, October 20

  • Breakfast: 7:00am–8:00am
  • AM Break: 10:00am–10:30am
  • Lunch (Spotlight Sessions): 12:00pm–1:00pm

Sunday, October 21

  • Breakfast: 7:00am–8:00am
  • AM Break: 9:30am–10:00am
  • Lunch: 11:30am–12:15pm

Exhibitor Teardown
Sunday, October 21, 12:30–2:30pm

Exhibit Table Cost

Single Table $ 1,750
Double Table $ 2,750

Exhibit Space Specifications

The standard exhibit hall package includes:

  • One 6-foot skirted table (no pipe and drape)
  • Two full-conference registrations
  • Two chairs and one wastebasket
  • 100-word description and logo in the annual conference mobile app
  • Pre-conference attendee list*
  • Post-conference attendee list*

*Attendee lists include the following contact information: full name, job title, company name, and phone number. Email addresses will not be provided.

Assignment of Space

Space assignments will be made considering conference sponsorship and date registration and payment is received. After the initial space assignment, space will be assigned on a first-come, first-served basis. Payment in full is required to reserve exhibit space.

Registration

The exhibit booth fee includes for two complimentary staff registrations. Representatives are invited to participate in all conference activities, including meals and social events. A form will be sent to your main exhibit contact to submit your representative names in September. At that time, you may also purchase registrations for additional booth representatives for a fee of $575 each.

Exhibitor Kits

An exhibitor kit will be emailed to your designated company contact in advance of the conference. This will include shipping information, electricity, and other A/V needs.

Exhibitor Description

All exhibiting companies, including platinum, gold and silver sponsors, are allotted a 100-word company description for use in OD Network conference collateral. All descriptions should be sent via email to advertising@odnetwork.org by September 15, 2018.

Photo Consent

As part of the OD Network Annual Conference, you may be photographed or recorded on audio and/or video. These items may be used in promoting future conferences or in other marketing related to OD Network. Your attendance at this event implies your consent to be photographed or recorded.

Exhibitor Door Prize Drawings

Exhibitors have the option to give away door prizes at their booths. Exhibitors are responsible for contacting the winners directly. OD Network is not responsible for any prizes that are won and not collected.

Cancellation Policy

All sponsor and exhibitor cancellations received by July 23, 2018 will receive a 50% refund. Cancellations after July 23, 2018 are nonrefundable. Notices of cancellation must be emailed to advertising@odnetwork.org.

Purchase an Exhibit Package

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